Office Assistant

Job Summary:

Company: Festival Republic

Location: Farringdon, London

Reports to: Managing Director / EA to Managing Director

Working Hours: Monday to Friday 10am – 6pm, with extra weekend working throughout the festival season onsite as required

Role Description

Festival Republic is the UK’s largest festival and event promoter. The team organises festivals such as Wireless, Latitude, Reading, Leeds, Electric Picnic and Wilderness as well as large outdoor concerts in Finsbury Park and Crystal Palace Park.

As an Office Assistant for Festival Republic, you will be responsible for providing administrative support to the Managing Director and assistance organising VIP areas at most festivals over the summer. Reporting to both the Managing Director and EA to Managing Director, this role would suit someone who is highly organised with a proactive mindset and who is driven and motivated to work behind the scenes at some of the UK’s leading music festivals.

The team succeeds because we’re all willing to muck in wherever our attention is needed – particularly onsite where we are dealing with ever-changing circumstances. No job is too big or too small.

Who you are

Competencies / Skills / Knowledge / Experience

• Previous experience in a PA / administrative support role or similar
• Advanced MS office application skills (Word, Excel, Outlook, PowerPoint)
• Confidence in building relationships and communicating with people at all levels of seniority
• Strong written and verbal communication skills
• A problem-solver with the ability to think on your feet, prioritise your workload and implement measures to improve procedures and workflow
• Flexibility and the ability to keep pace in a pressurised environment are essential
• Knowledge of the music/events industries

Behaviours

The following attributes determine how the role will be carried out and are required to be a success

• The successful candidate will need to be confident, friendly and professional
• Deal with sensitive information with complete discretion
• A willingness to work hard as part of a team to achieve good results
• Must be self-motivated with excellent attention to detail and ability to work off own initiative
• Highly organised and ability to prioritise workload
• Flexible, adaptable and a team player

What the role includes

• General office administration
• Dealing with all general enquiries by telephone, email and post
• Raising purchase orders on the Salesforce system
• Dealing with accounts requests – to find PO’s, check details of payments, check details of costings, ensure new staff complete correct forms
• Management of offsite archive records. Maintaining and managing the ongoing labelling system of archive records for MD’s Office
• Have an understanding of the Starter Form system for temporary staff
• Booking accommodation and travel as required and entering bookings to MD’s diary
• Research and reporting
• Organising service/ MOT/ tax for MD’s vehicle
• Assist with monitoring staff absence and holidays through Workday and maintaining associated files
• Covering for EA to MD when necessary
• Assisting EA in organising, setting up and running VIP areas at various festivals, some travel required
• Processing MD’s expenses

Equal Opportunities

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It’s talent that matters to us and we encourage applications from people irrespective of their gender identity, race, sexual orientation, religion, age, disability status or caring responsibilities.

Reality Check

While this is a great opportunity in an exciting industry this is not just a chance to see shows for free! The role is not your ordinary 9-5 and the industry is demanding with sometimes unsociable and long hours. The excitement and energy of the shows, tours and festivals we create comes from the hard work and dedication we commit to our work, and this role is no exception to this. So, get ready to bring your best to the role.

The Company

Festival Republic, part of Live Nation Entertainment is the largest live entertainment company in the world, consisting of five businesses: concert promotion and venue operations, sponsorship, ticketing solutions, ecommerce and artist management. Live Nation seeks to innovate and enhance the live entertainment experience for artists and fans: before, during and after the show.

APPLICATION DEADLINE: Monday 15th April. We reserve the right to close applications at any time so encourage early application. #LI-SL1 #FestivalRepublic