Assistant Contract Officer

The Commercial Team requires an Assistant Contract Officer, to work within the team for the ongoing administration of frameworks and contracts.

This will involve day to day activities to administer frameworks and contracts, maintaining customer and supplier relationships and duties to ensure Nuclear Waste Services (NWS) delivers the services, and realises opportunities and benefits for both NWS's suppliers and customers.

In addition to this, the individual may be required to manage a small / low risk framework or contract with the support of the Senior Contract Officer.

The role would report into the Contract Manager but must maintain a close working relationship with the wider business stakeholders and contract leads.

You will be part of an ambitious team working in a dynamic service environment with competing priorities on a daily basis. You must be able to manage workload, prioritising while maintaining standards and delivering quality work. Ensuring our customers, suppliers and stakeholder relationships are positively managed and meet expectations.

The appointed individual must provide support to the Contract Leads and work closely with the business stakeholders whilst ensuring any administrative duties are carried out to a high standard.

Responsibilities

• Administer Early Warning Notices, Compensation Event Notices, and other contractual communication processes for assigned service contracts.


• Administer / approve supplier's applications for payments following Nuclear Waste Services payment process.


• Follow the customer invoicing and supplier payment procedures for assigned areas which requires the checking and updating of customer invoice spreadsheets, administering the supplier invoice approvals process in conjunction with the Finance and Demanders and administration activities through Business World (electronic purchasing system).


• Support the P2P process, including performing the Technical Approver (Commercial) and Commercial Approver roles in Business World for relevant purchase requisitions, and monitor purchase order spend against commitment and sanction.


• Update and maintain the portfolio of contract administration databases, spreadsheets and trackers (e.g. KPI trends, task/supply orders, further competition, price analysis, benefits realisation trackers, assurance plans) for customer and supplier contracts.


• Generate and issue communications and further competitions to suppliers using Nuclear Waste Services Atamis system (a web-based tender management software). Update and maintain procurement and contract management records in Atamis.


• Update CRM (a web-based Customer Relationship Management software system) ensuring all commercial data, including supplier assurance and policies is accurate and current.


• Support Contract Leads in managing contract risk for assigned services.


• Scheduling and coordinating the supplier relationship management activities, meetings, and agendas.


• Support contract and relationship management meetings to produce records of discussion, decisions, and actions.


• Support generation of monthly performance or KPI reports to senior management, customers, and NDA.


• Be a super user in CRM (a web-based customer relationship management software) with roles including, maintaining user access, managing supplier assurance (ensuring supplier insurance certificates are in date etc) and managing communication through the system.


• Deputising for Senior Contract Officer during periods of leave/ absence.

Knowledge, Skills and Experience

Essential

• Experience in a similar role previously or have a good understanding of commercial and procurement practices.


• A demonstrable ability to deal with stakeholders across a broad range of management levels and technical expertise.


• Excellent IT skills with practical experience of Microsoft Excel and Word


• Be self-motivated with strong interpersonal skills, an ability to establish and maintain good working relationships with clients and colleagues.


• Excellent written and report writing skills.


• Hold or be able to obtain baseline personnel security standard.


• Full UK driver's license.

Desirable

• Experience of public procurement regulations, or alternative structured procurement system, to support further competition processes.


• Experience in NEC4 contracts.


• Knowledge of Business World system or Business World User.


• Knowledge of Atamis system.


• Knowledge of CEMAR.

Who are we?

Simply put, our job is to secure a safer future for us all. We do this by managing and disposing of the UK's nuclear radioactive waste safely and securely for generations to come. We have a critical role in the biggest multi-decade clean-up project in Europe. As part of the Nuclear Decommissioning Authority (NDA) group, we provide permanent answers for nuclear waste.

Nuclear Waste Services builds on the work delivered at the Low-Level Waste Repository (LLWR) site and the Geological Disposal Facility (GDF) programme, maintaining these key activities whilst also adding further essential services for customers in the nuclear energy, defence, industrial, medical, and research sectors. Maintaining and developing this knowledge and experience is key to securing and developing our unique nuclear waste capabilities for the UK and the rest of the world

If you join Nuclear Waste Services, you'll be part of a team that brings together some of the most brilliant minds from around the UK, working across many specialisms - scientific, engineering, safety, operations, commercial, community engagement, and regulatory - to name a few.

We want Nuclear Waste Services to be a great place​ to work where people are respected, included and can perform at their best. We do this by living our Nuclear Waste Services values;
​​​​​​​

We are action orientated ​​​​​​​- We deliver for our customers, partners, and people safely & securely.

We are collaborative and inclusive - We have greater success when we work together.

We are ambitious - We are problem solvers who embrace and act upon new challenges.​​​​​

We act with integrity - We are trusted to build a safe, secure and sustainable future

What's in it for you?

• On appointment to NWS you will receive 25.5 days annual leave, plus bank holidays and you can accrue up to 13 extra days leave


• Rewarding performance (annual bonus scheme)


• We offer a generous pension scheme through CNNP


• learning and development support


• payment of relevant annual professional subscriptions


• Employee Assistance Programme


• Financial advice assistance


• Flexible working


• Extended family-friendly policies


• Cycle to work scheme


• We welcome flexible and agile working practices


• Flexible working requests can be submitted from day 1 of employment

Equal Opportunities

We value the unique differences that each of our colleagues bring to work every day and are committed to creating an environment where everyone feels respected, included and able to perform at their best. At Nuclear Waste Service we are committed to creating a workplace that is diverse and inclusive. We value the diversity of our people and actively seek to have a workforce that represents the rich diversity of the communities we support. Currently we are underrepresented in some areas, and would particularly welcome applicants from Women, Black, Asian and Ethnic Minorities, LGBTQ+ and candidates who have a disability.

In promoting equal opportunities, Nuclear Waste Service welcomes applications from all sections of the community. We select people according to their abilities and our needs. As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet all of the essential criteria for the vacancy.

Please note: Nuclear Waste Services reserves the right to close the vacancy early.

If you have any queries or would like to discuss this role, please email