Assistant PA / Administrator

Assistant PA / Administrator

London Hybrid (40% in office)

£27,000 FTE (Pro rata 4 days a week)

Fixed term up to six months (28 hours per week) 

We have an opportunity for a conscientious and organised individual to join our team and assist the PA to the Chair and Chief Executive in providing administrative and secretarial support.  

Key responsibilities include: 

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  To assist with diary management to arrange external meetings, liaise with high-level stakeholders, and to organise and co-ordinate internal meetings  

  
  

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  To assist with the administrative arrangements for ASA Council meetings, collate and distribute all agenda papers, liaise with IT and facilities for Boardroom setup, and order lunches. 

  
  


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  To organise the Chief Executive’s and Chair’s travel arrangements, as well as occasional travel arrangements for members of staff who may accompany CCE. 

  
  


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  To prepare the Chair’s and Chief Executive’s expense claims for the Finance Department and process Council member expenses. 

  
  


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  To assist with the administration of Independent Reviews, to include liaison between Assessors and the Independent Reviewer, following a set timetable. 

  
  


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  To conduct research, maintain accurate records and keep CRM contacts up to date as required. 

  
  

Key Requirements: 

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  An efficient and flexible organiser with good attention to detail, who can work well autonomously and as part of a team.  

  
  


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  Capable to use your own initiative, confidence to make suggestions, ability to work under pressure and enthusiastic about the work. 

  
  


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  Excellent communication skills and confidence to liaise with senior management, as well as internal and external key stakeholders. 

  
  


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  Ability to conduct extensive research and present findings concisely. 

  
  


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  Experience of accurate record keeping. 

  
  


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  Sound IT skills, including good knowledge of Microsoft 365 (Teams/OneDrive environment) 

  
  

Closing date: 12th January 

Teams interviews likely to be held on 16th and 17th January