Fleet Administrator

Fleet Administrator 

Leeds 

£28,000 per annum + Excellent Benefits

Fixed Term - Full Time (12 months) 

37.5 hours per week: Monday to Thursday: 08:30-17:00, one hour lunch and Friday 08:30-16:30 with half hour lunch 

We are looking to recruit a Fleet Administrator to join our team based in Leeds, West Yorkshire. This is a fantastic opportunity for an organised and detail-oriented administrator to play a key role in supporting the day-to-day management of our fleet administration.

About the Role

Working within the HR team, but closely with the Fleet Manager, you’ll ensure the administration of the fleet is managed accurately within required timescales. 

Main duties include:

• Maintain accurate fleet records by continual update of the fleet list and system, including weekly & monthly reconciliations


• Administration of Fleet Fines, working closely with Payroll to reallocate costs


• Updating Auto Pay Systems for Congestion Charging, Tolls, and Clean Air Zones in a timely manner to avoid penalties


• Update Parking accounts and reconcile on a monthly basis


• Monitor and maintain the licence check database, flagging any concerns to the Fleet Manager


• Creating Purchase Orders for vehicle related repair costs, updating log and reconciling with any outstanding invoice queries from Suppliers


• Ordering & cancellation of fuel cards including monthly reconciliation


• Managing the fleet email inbox and responding to queries promptly and professionally


• Communicating with employees and suppliers via telephone and email on a regular basis

About You

We’re looking for an organised proactive individual who has worked in a fast-paced environment, delivering a high standard of administrative support.

You’ll have previous administration experience, ideally within a fleet environment. You will be highly organised, able to manage a busy and varied workload, and comfortable working with accuracy and attention to detail. Strong communication skills are essential, as you will be liaising with colleagues and stakeholders across the business.

You will also have good working knowledge of Microsoft Office applications, particularly Excel and Word, and be confident using these tools to maintain records, reconcile data and produce accurate documentation.

If you are looking for an opportunity to join a busy team where your organisational skills and attention to detail will make a real impact, we would love to hear from you.

Benefits

• 26 Days Holiday & Bank Hols


• Discretionary Incentive Scheme 


• Enhanced Pension Plan


• Westfield Healthcare Cash Plan (24hr GP, dental, optical, physio and more)


• Life Assurance & Accident Cover


• Share Save


• Enhanced Maternity & Paternity Pay


• Work Perks Discounts & Vouchers


• Buy & Sell Holiday


• Flexible Working & Flexible Bank Holidays


• Cycle to Work


• Volunteering (2 days paid)


• Learning & Development Opportunities


• Extensive Wellbeing Support, including EAP


• Loyalty & Values Awards


• Funded Professional Subscription


• Eye Care Vouchers

About Us

Morgan Sindall Property Services provide integrated asset management for housing associations and local authorities, focusing on improving the living conditions of residents and leaving a lasting legacy in the communities we serve. Our services include, responsive repairs, void refurbishments, compliancy services and planned maintenance works.

With over 800 employees, we focus on a culture which puts people at the core of everything we do, encourages innovative thinking and always puts our customer first.

Build your career with a leading property services company, where we recognise that diversity of thought and talented people are key to our success.

MSPS are proud to support the resettlement of armed forces personnel.

Please refer to the full Job Description upon completing your application.